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File #: 21-1109    Version: 1 Name:
Type: Resolution-Agreement Status: Agenda Ready
File created: 9/24/2021 In control: Transportation
On agenda: 10/19/2021 Final action:
Title: Adoption of Resolution Approving Department of Transportation Agreement Number 210054, Professional Services Agreement with GEI Consultants, Inc., in the Amount of $306,808, for the Term Starting Upon Execution of the Agreement through December 31, 2022, for the Re-Establishment of a Stand-Alone Mendocino County Water Agency (Countywide)
Attachments: 1. Letter, 2. Resolution, 3. Agreement
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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To:  Board of Supervisors

FromWater Agency

Meeting DateOctober 19, 2021

 

Department Contact:  

Howard N. Dashiell

Phone: 

463-4363

 

Item Type:   Regular Agenda

 

Time Allocated for Item: 30 Minutes

 

Agenda Title:

title

Adoption of Resolution Approving Department of Transportation Agreement Number 210054, Professional Services Agreement with GEI Consultants, Inc., in the Amount of $306,808, for the Term Starting Upon Execution of the Agreement through December 31, 2022, for the Re-Establishment of a Stand-Alone Mendocino County Water Agency (Countywide)

End

 

Recommended Action/Motion:

recommendation

Adopt resolution approving Department of Transportation Agreement Number 210054, Professional Services Agreement with GEI Consultants, Inc., in the amount of $$306,808, for the term starting upon execution of the agreement through December 31, 2022, for the re-establishment of a stand-alone Mendocino County Water Agency (Countywide); and authorize Chair to sign same.

End

 

Previous Board/Board Committee Actions:

By Resolution Number (No.) 21-051 (April 20, 2021), the Board declared a local emergency and imminent threat of disaster due to drought conditions.  By Resolution No. 21-079 (June 8, 2021), the Board renewed its declaration and extended the existence of the local emergency.  On June 8, 2021, the Board directed the Executive Office to proceed with re-establishing the Mendocino County Water Agency as a stand-alone agency, use a loan from Disaster Recovery Funds to complete a work plan for the Agency, determine staffing resources necessary to address the Water Agency's critical responsibilities, including health and safety issues related to the drought and other key tasks, pursue interim staffing capacity as necessary for interim enhanced operations, and prioritize completion of a competitive process to identify contract assistance for this effort.

 

Summary of Request

At the direction of the Board, Department of Transportation (DOT) issued a Request for Proposals (RFP) for a consultant to assist the County in developing a work plan and updated action plan to address current and projected County water concerns, including re-establishment of a stand-alone Mendocino County Water Agency.  After a review of the proposals received, GEI Consultants, Inc., of Rancho Cordova, California, was determined to be the best qualified firm to perform the desired services.  DOT Agreement No. 210054 provides for the following tasks: conducting a stakeholder and needs assessment, shaping a mission, vision and objectives, defining agency requirements and identifying resources, determining and pursuing funding mechanisms, and developing a work plan and updated action plan for a re-established stand-alone Mendocino County Water Agency.  GEI Consultants, Inc., has agreed to perform the desired services at a negotiated not-to-exceed amount of $306,808.  With grant opportunities soon becoming available for drought response and water resiliency, the creation of an enhanced stand-alone Water Agency with the capacity and expertise to manage these grants and projects is essential at this time.  DOT staff recommends and respectfully requests the Board adopt the resolution approving DOT Agreement Number 210054, Professional Services Agreement with GEI Consultants, Inc., in the Amount of $306,808, for the term starting upon execution of the Agreement through December 31, 2022, for the re-establishment of a stand-alone Mendocino County Water Agency.     

 

Alternative Action/Motion:

Do not approve Agreement and provide further direction to staff.                     

 

How Does This Item Support the General Plan? This item supports water quality and water supply development and sustainability.

 

Supervisorial District:  All

                                          

vote requirement:  Majority

                                          

 

 

Supplemental Information Available Online At: N/A

 

Fiscal Details:

source of funding: Budget Unit 2910 (Disaster Recovery)

budgeted in current f/y: No

current f/y cost: $306,808

if no, please describe:

annual recurring cost: N/A

revenue agreement: N/A

 budget clarification: This Agreement provides for a work plan to re-establish the Mendocino County Water Agency and will determine the funding needed and potential funding mechanisms to support the  Agency in future Fiscal Years.  The Board allocated $1,500,000 in PG&E Settlement Funds for drought relief   efforts, to be paid back using General Fund carryover or other funds.  To date, less than $250,000 of those  drought relief funds have been expended or allocated and it is highly unlikely the total amount will be necessary.  The Executive Office fiscal team has determined, with high confidence, this Agreement can be funded using a portion of the remaining funds allocated for drought relief efforts without any additional funding allocations required.

Agreement/Resolution/Ordinance Approved by County Counsel: Yes

 

CEO Liaison: Judy Morris, Deputy CEO

 

 

CEO Review: Choose an item. 

 

 

CEO Comments:

 

FOR COB USE ONLY

Executed By: Atlas Pearson, Deputy Clerk I

Final Status:Withdrawn

Date: October 20, 2021