To: Board of Supervisors
From: Solid Waste
Meeting Date: November 9, 2021
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Department Contact: |
Howard N. Dashiell |
Phone: |
463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization to Fund Work Under Department of Transportation Agreement Number 190035 / Board of Supervisors Agreement Number 19-270, an Agreement with HDR Engineering, Inc., for General Solid Waste Consulting Services, using Caspar Transfer Station Rent Funds in an Amount Not-to-Exceed $26,915, to Perform a Preliminary Financial and Environmental Analysis for Two Potential Central Coast Transfer Stations Sites (Fort Bragg Area)
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Recommended Action/Motion:
recommendation
Authorize to fund work under Department of Transportation Agreement Number 190035 / Board of Supervisors Agreement Number 19-270, an Agreement with HDR Engineering, Inc., for General Solid Waste Consulting Services, using Caspar Transfer Station rent funds in an amount not-to-exceed $26,915, to perform a preliminary financial and environmental analysis for two potential Central Coast Transfer Stations sites (Fort Bragg Area)
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Previous Board/Board Committee Actions:
On January 11, 2011, the Board approved Board of Supervisors (BOS) Agreement Number (No.) 11-007, Joint Powers Agreement between the County of Mendocino and City of Fort Bragg for Caspar Landfill and Solid Waste Transfer Station (JPA), which was later amended on September 19, 2016 (BOS Agreement No. 16-082). Also on January 11, 2011, the Board approved BOS Agreement No. 11-008, Caspar Transfer Station Operations and Lease Agreement between the County of Mendocino and Solid Wastes of Willits, Inc. By Resolution No. 19-420 (December 17, 2019), the Board approved Department of Transportation (DOT) Agreement No. 190035 / BOS Agreement No. 19-270, with HDR Engineering, Inc., in the amount of $360,000, for General Solid Waste Consulting Services.
Summary of Request:
The consent of the Board of Supervisors is required in order to fund work to perform a preliminary financial and environmental analysis for two potential Central Coast Transfer Stations sites. Paragraph 6 of the JPA provides for the development of a new central coast transfer station as follows:
Replacement or expansion of the Caspar Transfer Station is necessary to accommodate commercial solid waste collection trucks and allow long-haul direct transfer to a destination landfill. County and City shall cooperate in a siting and development project to provide such an expanded facility, either at the Caspar property or another site, and shall amend this Agreement as necessary to implement the expansion.
Pursuant to Section 16.B. of the Caspar Transfer Station Operations and Lease Agreement between the County of Mendocino and Solid Wastes of Willits (SWOW), SWOW pays rent to the County in the amount of $3 per cubic yard of solid waste accepted at the transfer station. In accordance with the JPA, the proceeds from rent are held in a dedicated account to be used for site improvements at Caspar Transfer Station or development of a new transfer station facility in the greater Fort Bragg area. The money is managed on behalf of the City and County by the Mendocino Solid Waste Management Authority (MSWMA) and disbursements from this account can be made with mutual consent of the City and County. Currently, there is approximately $250,000 available in the account.
The previous effort to secure a site for the Central Coast Transfer Station stalled after the environmental work was completed in 2016 for the Highway 20 site in Jackson State Forest, when the California Department of Parks & Recreation declined to participate in the necessary land transfer.
On October 6, 2021, the Joint City/County Committee voted to approve a recommendation to the Fort Bragg City Council and Mendocino County Board of Supervisors to fund the preliminary financial and environmental analysis for two potential alternative Central Coast Transfer Stations sites using Caspar rent funds. The two potential sites are the existing facility located at 219 Pudding Creek Road, currently owned by Waste Management, and an alternative identified site located at 30161 Highway 20, currently owned by Jackson State Forest. This analysis will allow the City and County to determine if either site is a viable option.
This work could be performed under the scope of the County’s existing Agreement with HDR Engineering, Inc., and reimbursed using funds from the Caspar Transfer Station rent account. If approved, a mid-year budget adjustment will be processed to reflect the increased expense and corresponding revenue.
Alternative Action/Motion:
Do not authorize work to be performed and provide direction to staff.
How Does This Item Support the General Plan? This work will help to facilitate efficient and environmentally responsible waste processing and diversion for coastal Mendocino County.
Supervisorial District: Districts 4 & 5
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Caspar Transfer Station Rent Account |
budgeted in current f/y: No |
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current f/y cost: $26,915 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: N/A |
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budget clarification: The cost of the consulting services will be paid for from the revenues generated by the $3 per cubic yard rent at the Caspar Transfer Station designated to fund the replacement or expansion of the Caspar facility. Currently, there is approximately $250,000 available. |
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Judy Morris, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk II |
Final Status:Approved |
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Date: November 15, 2021 |
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