To: Board of Supervisors
From: Transportation
Meeting Date: January 24, 2017
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Department Contact: |
Howard N. Dashiell |
Phone: |
463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Increasing Change Order Authority in the Amount of $36,104 to a Total of $722,108 for Department of Transportation Contract Number 130078, for Construction of the School Way Bridge Replacement Over the Russian River on School Way, County Road 236 (Redwood Valley Area)
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Recommended Action/Motion:
recommendation
Adopt the resolution increasing change order authority in the amount of $36,104 to a total of $722,108 for Department of Transportation (“DOT”) Contract Number (“No.”) 130078, for construction of the School Way Bridge Replacement over the Russian River on School Way, County Road (CR) 236 (Redwood Valley Area); and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
By Resolution No. 02-207 (September 17, 2002), the Board of Supervisors (“BOS”) approved BOS Agreement No. 02-269/DOT Agreement No. 990106 (Rev 1) with Quincy Engineering, Inc., for plans, specifications and estimate bid packages for replacement of the bridge and approaches on School Way, CR 236, over the Russian River. By Resolution No. 07-008 (January 9, 2007), Board authorized the Director of Transportation to execute changes to any DOT contract that exceeds $250,000 by $25,000, plus 5% of the amount of the original contract costs in excess of $250,000. By Resolution No. 08-139 (August 5, 2008), Board approved Amendment No. 1 for additional scope and restart compensation. By Resolution No. 10-045 (April 6, 2010), Board approved Amendment No. 2 for additional scope of work to incorporate new codes and standards. By Resolution No. 13-073 (July 16, 2013), Board approved Amendment No. 5 for additional engineering and design work. By Resolution No. 14-042 (February 25, 2014), Board approved Amendment No. 6 for additional unanticipated engineering and design work. By Resolution No. 14-100 (July 22, 2014), BOS approved Amendment No. 7 for additional unanticipated construction designs. By Resolution 14-101 (July 22, 2014), the Board approved BOS Agreement No. 14-062 with Harris & Associates for construction support services to manage the construction activities on the project. By Resolution 15-117 (August 7, 2015), BOS approved Amendment No. 9 for additional construction support services with Quincy Engineering, Inc., for review of plan changes and technical support. By Resolution 14-054 (April 22, 2014), Board approved authorization to the Department of Transportation to advertise and award DOT contract No. 130078 for construction of the School Way Bridge replacement over the Russian River. By Resolution 16-036 (March 15, 2016), Board approved increasing the contract change order limit to $686,004 to cover an estimated $94,900 in change orders in excess of the budgeted amount.
Summary of Request:
Construction on the project was completed in November 2015, leaving various charges made by the general contractor, MCM Construction, Inc. (“MCM”), in dispute. On December 9, 2016, the Director of Transportation and County Counsel mediated the disputed amount, approximately $180,000, and agreed to settle with MCM for $85,000, contingent on funding approval. The stated amount exceeds the current change order limit of $686,004 by $36,104; therefore, DOT requests the BOS increase the limit by $36,104 to $722,108. DOT anticipates that 88.53% of these additional costs will be reimbursed by the Federal Highway Bridge Program (“HBP”).
Alternative Action/Motion:
Do not approve the requested increase in change order authority.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: Federal HBP - Cal. Prop. 1B - Road Fund Total Construction |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $5,574,012 $482,007 $240,166 $ 6,296,185 |
Annual Recurring Cost: N/A |
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Supervisorial District: District 1 |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Christopher Shaver, Deputy CEO |
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CEO Review: Yes |
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Comments: