To: Board of Supervisors
From: Human Resources
Meeting Date: November 7, 2017
|
Department Contact: |
Heidi Dunham |
Phone: |
234-6600 |
|
Department Contact: |
Juanie Cranmer |
Phone: |
234-6600 |
|
Item Type: Consent Agenda |
|
Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Authorizing Adoption of the Classification of Senior Deputy Clerk of the Board, and Approval of Changes to the Position Allocation Table as Follows: Executive Office, Budget Unit 1010 - Delete One (1) Full-Time Equivalent (FTE) Deputy Clerk of the Board of Supervisors; Add One (1) FTE Senior Deputy Clerk of the Board of Supervisors
End
Recommended Action/Motion:
recommendation
Adopt Resolution adopting the classification of Senior Deputy Clerk of the Board, and further authorizing changes to the Position Allocation Table as follows: Executive Office, Budget Unit 1010 - delete one (1) full-time equivalent (FTE) Deputy Clerk of the Board of Supervisors; add one (1) FTE Senior Deputy Clerk of the Board of Supervisors; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
On June 20, 2017, the Board of Supervisors adopted the Master Position Allocation Table for the FY 2017-2018 Budget, Resolution No. 17-081.
Summary of Request:
The Human Resources Department is charged, as part of the overall maintenance of the classification and compensation plan, to evaluate current classifications, create new classifications (including appropriate salary levels), reclassify positions, examine requests for salary grade adjustments, analyze allocations, and make recommendations for additions, modifications, and corrections.
In June 2016, after study of the organizational needs of the Clerk of the Board Office, Human Resources recommended changes to a then-existing Senior Deputy Clerk of the Board of Supervisor classification to remove the supervision component and change the title to Deputy Clerk of the Board of Supervisors II. This recommendation was due to the delegation of the oversight of the daily Clerk of the Board activities, including supervision of staff, to Deputy Chief Executive Officer (DCEO) staff. The Commission adopted the recommendation. Since that time, the activities, priorities, and organizational needs of the Executive Office have evolved to the extent that oversight of the day-to-day activities and supervision of the Clerk of the Board’s operations by DCEO staff is no longer feasible to the same extent. The new Senior Deputy Clerk of the Board classification will not only provide supervision to Clerk of the Board staff, but will be responsible for the coordination and oversight of the legally required activities of the Clerk of the Board’s operations. In addition, this classification will relieve the CEO/Clerk of the Board and Deputy CEO staff of daily oversight of complex and routine administrative details related to the Clerk of the Board functions.
The new classification of Senior Deputy Clerk of the Board of Supervisors was approved by the Civil Service Commission on September 20, 2017. The Executive Office has not budgeted for the associated cost increase resulting from this addition. However, the office will endeavor to absorb the costs associated with this action without a budget adjustment. HR has conducted the necessary communications with the appropriate bargaining unit.
Alternative Action/Motion:
Direct staff to study alternatives.
Supplemental Information Available Online at: N/A
Fiscal Impact:
|
Source of Funding: Budget Unit 1010 |
Budgeted in Current F/Y: No |
|
|
Current F/Y Cost: $5,148 Increase |
Annual Recurring Cost: $8,365 Increase |
|
|
|
|
|
|
Supervisorial District: All |
Vote Requirement: Majority |
|
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
|
CEO Liaison: Janelle Rau, Deputy CEO |
|
|
|
CEO Review: Yes |
|
|
CEO Comments:
FOR COB USE ONLY
|
Executed By: Nadia Tipton |
Final Status:Adopted |
|
Date: November 8, 2017 |
Executed Item No.: Resolution Number: 17-158 |
|
Note to Department: |
|
|
Executed Documents Returned to Department: Originals _____ Copies _____ Hand Delivered ___ Interoffice Mail ___ Executed Agreement Sent to Auditor? Y/N |
|