To: Board of Supervisors
From: Executive Office - Facilities and Fleet
Meeting Date: November 7, 2017
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Department Contact: |
Carmel J. Angelo |
Phone: |
463-4441 |
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Department Contact: |
Heather Correll Rose |
Phone: |
463-4441 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 15 Mins. |
Agenda Title:
title
Discussion and Possible Approval of Retroactive Amendment to Insurance Reimbursable Agreement No. 17-80 with Belfor Environmental, Inc., in the Amount of $295,448.14 for a Total Compensation and Amended Maximum Contract Amount of $445,365.41 to Provide Flood Remediation Services at the County Owned Facility Located at 737 South State Street, Ukiah
(Sponsor: Executive Office)
End
Recommended Action/Motion:
recommendation
Approve retroactive Amendment to Insurance Reimbursable Agreement No. 17-80 with Belfor Environmental, Inc., in the Amount of $295,448.14, for a total compensation and amended maximum contract amount of $445,365.41 for flood remediation services at the County owned facility located at 737 South State Street, Ukiah; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
On August 16, 2016 the Board of Supervisors approved an urgency resolution declaring an emergency on August 16, 2016, October 4, 2016, October 18, 2016, November 1, 2016 and November 14, 2016.
Summary of Request:
On August 13, 2016, the Mendocino County Executive Office and the Health and Human Services Agency were notified of a water leak in the County owned Social Services facility at 737 S. State St. A faulty pipe cap on a waterline that was being remodeled cracked and flooded around 9000 sq. ft. of the facility. County staff worked with contractors to perform remediation work, relocate staff, schedule hazardous materials testing and actively plan for the complete restoration of the facility. Several change orders were approved over the course of the project by the ACEO/Risk Manager, in consultation with the Deputy Chief Executive Officer - Facilities to increase the scope of the project to include epoxy moisture barrier seals to prevent future water damage, completion of the bathroom project that led to the initial loss, and code upgrades (fire rated doors) that were required upon rebuilding the damaged areas. Upon final audit of the public project records, and in consultation with the Executive Office staff, it was discovered that although the change order(s) were signed and approved by the ACEO/Risk Manager, Board approval is required via a contract amendment pursuant to County Policy and Public Contract Code Section 22050. The Executive Office requests that this amendment be retroactively approved in order to allow final payment and subsequent reimbursement for the final loss audit.
Alternative Action/Motion:
None.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: Capital Projects |
Budgeted in Current F/Y: No |
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Current F/Y Cost: $445,365.41 insurance reimbursable |
Annual Recurring Cost: N/A |
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Supervisorial District: All |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Nadia Tipton |
Final Status:Approved |
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Date: November 8, 2017 |
Executed Item No.: Agreement Number 17-139 |
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Note to Department: |
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