To: Board of Supervisors
From: Executive Office and Sheriff-Coroner
Meeting Date: February 6, 2018
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Department Contact: |
Randy Johnson |
Phone: |
463-5416 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Joint Operating Agreement (No. P17OA050) with the State of California Natural Resources Agency Department of Parks and Recreation for the Rehabilitation and Use of the Ford House Carriage House in the Mendocino Headlands State Park as a New Sheriff’s Substation in the Town of Mendocino
End
Recommended Action/Motion:
recommendation
Approve Joint Operating Agreement (No. P17OA050) between the County of Mendocino and the State of California Natural Resources Agency Department of Parks and Recreation for the rehabilitation and use of the Ford House Carriage House in the Mendocino Headlands State Park as a new Sheriff’s Substation in the Town of Mendocino; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
September 2014 approval of Capital Improvement Budget Unit 1710 including $125,000 for a Mendocino Substation and subsequent authorization for the Sheriff’s Department to negotiate an Joint Operation Agreement with California State Department of Parks and Recreation for the development and use of the facility. Concurrently, Authorization and Approval of the Construction Contract with Swithenbank Construction in the amount of $245,687 for the reconstruction of the Ford House Carriage House as a New Sheriff’s Substation.
Summary of Request:
Approval of the Joint Operating Agreement with the California Department of Parks and Recreation for the use of the Ford House Carriage House as a new Sheriff’s Substation in the Town of Mendocino along with the Contract to complete the construction (included as a separate agenda item before you today) is the final step in the Sheriff’s effort to increase their presence in the Town of Mendocino. After public meetings in Mendocino identified the need for additional Law Enforcement presence, California Department of Parks and Recreation began initial evaluation of the site for this purpose in 2013. After State environmental reviews determined that the project could move forward the project was included in the FY 2014-15 budget for $125,000 and the County began discussions to draft a Joint Operating Agreement between the County and the State Department of Parks and Recreation for use of the building. Preliminary design and the Mendocino Historical Review Board (MHRB) application were completed in 2016 with final design moving forward shortly thereafter which included a Coastal Development Use Permit hearing and approval, as well as a County Building Permit.
In exchange for cost of improvements to the building, the County will receive the right to rent free use of the facility for the 20 year term of the agreement. Sheriff’s Office, Facilities and County Counsel staff have reviewed the terms and conditions of the agreement and find them to be reasonable and in the best interest of the County.
The Contractor for the rehabilitation of the Carriage House has agreed to hold his bid pending approval of this joint operating agreement. Approval of that Contract is presented to the Board under a separate Agenda Item.
Alternative Action/Motion:
Reject the operating agreement or provide direction to staff. An operating agreement is necessary for County improvements to the Carriage House structure that is slated to serve as a Sheriff Substation.
Supplemental Information Available Online at: n/a
Fiscal Impact:
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Source of Funding: BU 1710 CI 734 |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $245,687 construction cost |
Annual Recurring Cost: n/a |
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Supervisorial District: District 5 |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Karla Van Hagen |
Final Status: Approved |
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Date: February 7, 2018 |
Executed Item No.: Agreement Number: 18-011 |
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Note to Department: |
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Executed Documents Returned to Department: Originals 3_____ Copies ___2__ Hand Delivered _X__ Executed Agreement Sent to Auditor? Y |
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