To: Board of Supervisors
From: Human Resources
Meeting Date: March 27, 2018
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Department Contact: |
Heidi Dunham |
Phone: |
234-6600 |
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Department Contact: |
Tim Mitchell |
Phone: |
234-6600 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Authorizing Adoption of the Classifications of Assessor-Clerk-Recorder Technician I and II, and Approval of Changes to the Position Allocation Table as Follows: Clerk-Recorder, Budget Unit (BU) 1941 - Delete Three (3) Full-Time Equivalent (FTE) Staff Assistant III; Add Three (3) FTE Assessor-Clerk-Recorder Technician II; Micrographics, BU 1944 - Delete One (1) FTE Micrographics Supervisor; Add One (1) FTE Assessor-Clerk-Recorder Technician II; and Authorization for the Reclassification and Salary Adjustment of the Affected Incumbents
End
Recommended Action/Motion:
recommendation
Adopt Resolution adopting the classifications of Assessor-Clerk-Recorder Technician I and II, and authorizing changes to the Position Allocation Table as Follows: Clerk-Recorder, BU 1941 - delete three (3) FTE Staff Assistant III; add three (3) FTE Assessor-Clerk-Recorder Technician II; Micrographics, BU 1944 - delete one (1) FTE Micrographics Supervisor; add one (1) FTE Assessor-Clerk-Recorder Technician II; authorize Chair to sign same; and authorize the reclassification and salary adjustment of the affected incumbents.
End
Previous Board/Board Committee Actions:
On June 20, 2017, the Board of Supervisors adopted the Master Position Allocation Table for the FY 2017-2018 Budget, Resolution No. 17-081.
Summary of Request:
The Human Resources Department is charged, as part of the overall maintenance of the classification and compensation plan, to evaluate current classifications, create new classifications (including appropriate salary levels), reclassify positions, examine requests for salary grade adjustments, analyze allocations, and make recommendations for additions, modifications, and corrections.
At the request of the Assessor-Clerk-Recorder, Human Resources conducted a study of the Staff Assistant III positions assigned to the Clerk-Recorder division of the office. It was determined that the incumbents are completing duties that are more specific and technical than that of the Staff Assistant III classification. Further, in reviewing the organizational structures of comparison counties, it was noted that no other Assessor or Recorder office, whether combined or separate, utilize a generally applied clerical support classification such as Staff Assistant for these positions. Instead, they are technically oriented with specific focus and job duties. For those offices that are a merged Assessor-Clerk-Recorder model, they have combined the two assignments of the Assessor and Clerk-Recorder into a single classification, delineating within the specification what is expected when assigned to either division. Human Resources followed this approach in creating the Assessor-Clerk-Recorder Technician series, distinguishing within the specifications those duties and requirements that may be related to either the Assessor or the Clerk-Recorder divisions.
The new classifications were adopted by the Civil Service Commission on February 21, 2018. Human Resources has fulfilled its meet and confer obligations with the affected bargaining unit. The Assessor-Clerk-Recorder’s Office will absorb the cost increase through its current Fiscal Year allocations.
Alternative Action/Motion:
Direct staff to study alternatives.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: BU’s 1941/1944 |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $3,942 |
Annual Recurring Cost: $17,084 |
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Supervisorial District: All |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Karla Van Hagen |
Final Status:Adopted |
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Date: March 28, 2018 |
Executed Item No.: Resolution Number: 18-044 |
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