To: Board of Supervisors
From: Sheriff-Coroner
Meeting Date: May 8, 2018
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Department Contact: |
Thomas D. Allman |
Phone: |
463-4085 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Purchase of Replacement Polycom RealPresence Group Video Conferencing Equipment, License, Software and Three Year Maintenance Contract for Mendocino County Sheriff’s Office Willits Station in the Amount of $15,808 from Asset Forfeiture Funds; Approval of Budget Transfer from 2310 823310 to 2310 864370; and Addition of Equipment to the County’s List of Fixed Assets.
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Recommended Action/Motion:
recommendation
Approve the purchase of replacement Polycom RealPresence group video conferencing equipment, license, software and three year maintenance contract for Mendocino County Sheriff’s Office Willits Station and approve the amount of $15,808 from Asset Forfeiture Funds; Approval of Budget Transfer from 2310 823310 to 2310 864370; and Addition of Equipment to the County’s List of Fixed Assets.
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Previous Board/Board Committee Actions:
MCSO has requested equipment purchases as needed via the Board of Supervisors multiple times.
Summary of Request:
MCSO uses Polycom RealPresence Group equipment for county-wide briefing meetings with staff on a regular basis and in particular during priority situations. MCSO has Polycom equipment located in Ukiah, Willits and the coast to connect all the offices and staff. The Polycom equipment in the Willits station is currently broken. It has aged out of its warranty and parts are not readily available. A replacement unit will cost $15,808. The camera ($9,599) and the license and software ($3,099) and three year maintenance contract ($3,110) are available through a limited supplier that the other two locations have purchased from and in order to have the system connected and working together efficiently, it is recommended to purchase the replacement for Willits from the same supplier so the system remains compatible with each location. The supplier for the equipment is CDW. Funding for the purchase will come from the Asset Forfeiture Fund and the equipment will be added to the County’s List of Fixed Assets.
Alternative Action/Motion:
Return to staff for alternative handling.
Supplemental Information Available Online at: n/a
Fiscal Impact:
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Source of Funding: Asset Forfeiture |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $15,808 |
Annual Recurring Cost: $0 |
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Supervisorial District: All |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Meribeth Dermond |
Final Status:Approved |
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Date: May 9, 2018 |
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Note to Department: Original sent Auditor Copy retained by COB |
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