To: Board of Supervisors
From: Probation
Meeting Date: April 10, 2018
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Department Contact: |
Izen Locatelli |
Phone: |
234-6911 |
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Department Contact: |
Bridgett Summers |
Phone: |
234-6946 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 5 min. |
Agenda Title:
title
Discussion and Possible Action Including Approval of Retroactive Amendment to Purchasing Agent Agreement No. 17-57 with Sonoma County Probation Extending the Termination Date from June 30, 2018 to June 30, 2019 and Increasing the Total Agreement Amount from Forty Five Thousand Dollars ($45,000) to One Hundred Five Thousand Dollars ($105,000)
(Sponsor: Probation)
End
Recommended Action/Motion:
recommendation
Approve retroactive amendment to Purchasing Agent Agreement No. 17-57 with Sonoma County Probation, extending the termination date from June 30, 2018 to June 30, 2019 and increasing the total agreement amount from forty five thousand dollars ($45,000) to one hundred five thousand dollars ($105,000); and authorize the Chair to sign same.
End
Previous Board/Board Committee Actions:
N/A
Summary of Request:
Sonoma County Probation Camp is among a select number of probation departments that offer a specialized camp program for juvenile males between the ages of 16 and 18. The Sonoma County Probation Camp is the nearest facility offering the programming necessary for these individuals with special probation behavior and programming needs. The proximity of this program enhances the probation offer's access to the youth detained at the facility and facilitates more frequent participation of Mendocino County Probation in the programming and services offered to the youth attending the Camp. It also provides better access to family members for participation in family days, earned passes, and participation in group/family counseling and therapy when available and warranted. Additionally, the juvenile court judge has specifically ordered placement of youth at this specific program.
This agreement and all amendments are originated by Sonoma County Probation. Mendocino County Probation did not anticipate additional placements at the Sonoma County Probation Camp; however, the Superior Court juvenile judge ordered an additional youth for placement at the camp on January 12, 2018. The Mendocino County Probation Department notified the Sonoma County Probation Department that we would require an amendment to add sufficient funds to cover the placement through the end of fiscal year 2017-18, as the current agreement would only cover placement through March 13, 2018. Due to the proximity to the end of the fiscal year, the amendment includes extending the termination date through fiscal year 2018-19, and includes the estimated $45,000 in funds for that year as well as the additional $15,000 in funds for fiscal year 2017-18 needed for the current placement. The amendment was not received from Sonoma County Probation until on or about February 19, 2018. The signature process of the amendment was not completed until March 9, 2018, requiring the agreement to be retroactive. Due to personnel schedules, the amendment was not able to be processed for the March 27, 2018 Board of Supervisor’s meeting.
Alternative Action/Motion:
Return to department for alternatives.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: YOBG |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $29,000 |
Annual Recurring Cost: $45,000 |
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Supervisorial District: All |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Willetta Callaghan |
Final Status:Approved |
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Date: April 12, 2018 |
Executed Item No.: Agreement Number: 18-029 |
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Note to Department: |
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Executed Documents Returned to Department: 2 Originals 2 Executed Agreement Sent to Auditor? Y |
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