To: Board of Supervisors
From: Executive Office
Meeting Date: April 10, 2018
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Department Contact: |
Doug Anderson |
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707-234-6054 |
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Department Contact: |
Steve Dunnicliff |
Phone: |
707-463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Discussion and Possible Action Including Approval of Letter Rejecting All Bids for the Teen Room and Conference Room Remodel Projects at the Ukiah Library (Bid Number 03-18), and Direction to Staff to Evaluate Cost Saving Alternatives with the Library Staff and Rebid the Project
(Sponsor: Executive Office)
End
Recommended Action/Motion:
recommendation
Approve letter rejecting all bids for the Teen Room and Conference Room Remodel Projects at the Ukiah Library (Bid Number 03-18); authorize Chair to sign same; and direct staff to evaluate cost saving alternatives with the Library staff and rebid the project.
End
Previous Board/Board Committee Actions:
Board approval of the 2017-2018 fiscal year budget included funding for CI 839, “Ukiah Library Meeting Room Remodel” in the amount of $35,000 and CI 772, “Ukiah Library Teen Room Remodel and Leak Repair” in the amount of $20,000 in Budget Unit 1710 Capital Improvements.
Summary of Request:
In January of 2018 the Facilities and Fleet Division issued plans and specifications for the “Teen Room and Conference Room Remodel at the Ukiah Library” using informal bidding procedures for projects under $175,000 with bids due on February 22, 2018. On that date, only one bid was received, in the amount of $350,471, which was more than double the highest estimates. Given the funding available to the Library and the fact that informal bidding procedures were followed based on cost estimates, the County is not able to award on the basis of this bid. Facilities Staff is working with Library Staff to modify the project scope and specifications and prepare revised drawings for re-bid in the near future. The Executive Office, Facilities and Fleet Division recommends rejecting all bids directing staff to modify the project scope and re-bid a revised project.
Alternative Action/Motion:
Provide staff with alternate direction
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: BU 1710- CI 772, 839 |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: n/a |
Annual Recurring Cost: n/a |
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Supervisorial District: District 2 |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Willetta Callaghan |
Final Status:Approved |
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Date: April 12, 2018 |
Executed Item No.: N/A |
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Note to Department: |
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Executed Documents Returned to Department:N/A Originals _____ Copies _____ Hand Delivered ___ Interoffice Mail ___ Executed Agreement Sent to Auditor? N |
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