To: Board of Supervisors
From: Sheriff-Coroner
Meeting Date: April 24, 2018
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Department Contact: |
Sheriff Allman |
Phone: |
463-4411 |
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Department Contact: |
Captain Pearce |
Phone: |
463-4411 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 30 Min |
Agenda Title:
title
Discussion and Possible Action Including Approval of a Modified Location for Construction of the SB844 Jail Project, Approval of a Revised Budget Including an Additional Commitment of $955,804 as Local Match ($2,002,804 Total) for the Project Estimated to Cost $27,047,804 in Total, and Authorization to Submit Revised Documents to the State for “Project Establishment”
(Sponsor: Sheriff-Coroner)
End
Recommended Action/Motion:
recommendation
Approve the modified location for construction of the jail project, approve the revised budget including a commitment of $955,804 as additional local match ($2,002,804 total) for the project estimated to cost $27,047,804 in total, and authorize submittal of revised documents to the State for “Project Establishment”.
End
Previous Board/Board Committee Actions:
Resolution 15-120 authorized an application for funding under SB 863 to support construction of a jail project. Resolution 17-019 authorized an application for funding under SB 844 to support construction of a jail project. $1,046,740 has already been set aside by the Board into BU 1712 as local match for this project. On 12/19/2017, the Board approved an Agreement with Nacht & Lewis in the total amount of $2,910,000 for architectural services related to this project.
Summary of Request:
As awarded by the State, the County’s jail project will be a standalone building addition to the existing County jail. The application submitted by the County described this as a 3 story structure, built in between existing buildings at the jail. The County’s architectural firm, Nacht & Lewis, has identified an opportunity to significantly decrease the construction and operational costs of the jail by building it as a single level with cell tiers, and moving the location of the new building into the parking lot just east of the main jail (“Site B”). Site B will create new costs for parking improvements that will be offset by the reduced cost of constructing the building in the new location. In addition to the modified location for this project, preliminary design work between the Sheriff’s Office and Nacht & Lewis has led to a 750 square foot increase in the building size, and identified additional factors that should be included to more accurately project the cost of construction. Examples include an “inflationary factor”, and actual market condition increase experience that should be included in the revised budget. The revised budget indicates another $955,804 in local match is required ($2,002,804 total) for this project, now estimated to cost $27,047,804. Board authorization is requested to submit this revised project to the State by May 1, for July 2018 “Project Establishment” by the State.
Alternative Action/Motion:
Do not approve the revised site location; this alternative would increase projected costs by approximately $1,000,000. Do not approve additional local funds as match; this alternative would require the County to reduce scope of the project while remaining consistent with the minimum requirements of the State award; this alternative could make the project less functional from the perspective of the Sheriff’s Office.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: Existing local match project funding in BU 1712; funding source for additional cost TBD. $955,804 additional funding will be needed for construction of this project. |
Budgeted in Current F/Y: No |
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Current F/Y Cost: No additional costs this FY. |
Annual Recurring Cost: N/A |
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Supervisorial District: All |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Willetta Callaghan |
Final Status:Approved |
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Date: April 27, 2018 |
Executed Item No.: Item Number: N/A |
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Note to Department: |
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Executed Documents Returned to Department: N/A Originals _____ Copies _____ Hand Delivered ___ Interoffice Mail ___ Executed Agreement Sent to Auditor? N |
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