To: Board of Supervisors
From: Transportation
Meeting Date: June 5, 2018
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Department Contact: |
Howard N. Dashiell |
Phone: |
463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Approving Department of Transportation Agreement Number 180043, Professional Services Agreement with Drake Haglan and Associates, in the Amount of $117,160 for Construction Design Support During the Davis Creek Bridge Replacement on East Hill Road, County Road 301, Milepost 2.01, for the Term Starting Upon Execution of the Agreement Through December 31, 2020, and Authorizing the Director of Transportation to Sign Any and All Amendments to the Agreement Not Exceeding $12,000 (Willits Area)
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Recommended Action/Motion:
recommendation
Adopt the Resolution approving Department of Transportation (DOT) Agreement Number (No.) 180043, Professional Services Agreement with Drake Haglan and Associates (DHA), in the amount of $117,160 for Construction Design Support during the Davis Creek Bridge Replacement on East Hill Road, County Road (CR) 301, Milepost (M.P.) 2.01, for the term starting upon execution of the agreement through December 31, 2020, and authorizing the Director of Transportation to sign any and all amendments to the agreement not exceeding $12,000 (Willits Area); and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
By Resolution No. 12-002 (January 10, 2012), the Board of Supervisors (BOS) approved BOS Agreement No. 12-005/DOT Agreement No. 110102, with DHA, for plans, specifications, and estimate bid package for the Davis Creek Bridge Replacement on East Hill Road. By Resolution No. 13-099 (October 8, 2013), BOS approved amendments to the agreement to address soil stability and other studies for the project. By Resolution No. 14-151 (December 2, 2014), BOS approved Amendment No. 5 for an Extended Phase 1 investigation for potential archaeological resources.
Summary of Request:
DOT Agreement No. 180043 provides for assistance during construction with interpreting plans, answering contractor questions, reviewing submittals, and approving adjustments. DHA is uniquely qualified for this work because they designed the bridge and developed the plans and specifications. DHA has agreed to perform the required work for a not-to-exceed amount of $117,160. Costs of the project are to be funded primarily through the Federal Highway Administration (FHWA) Highway Bridge Program (HBP), with the local match covered by the Toll Credit Program. DOT also believes it would be expedient to request a 10% contingency in the amount of $12,000, in order to facilitate timely completion of the work.
Alternative Action/Motion:
Postpone or cancel approval of DOT Agreement No. 180043.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: FHWA HBP |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $15,000 (Estimated) |
Annual Recurring Cost: N/A |
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Supervisorial District: District 3 |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Meribeth Dermond |
Final Status:Adopted |
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Date: June 7, 2018 |
Executed Item No.: Resolution Number: 18-078 |
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Note to Department: |
Executed Item No.: Agreement Number: 18-076 |
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Executed Documents Returned to Department: Originals 2 Hand Delivered yes Executed Agreement Sent to Auditor? yes |
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