To: Board of Supervisors
From: Probation
Meeting Date: June 19, 2018
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Department Contact: |
Izen Locatelli |
Phone: |
234-6911 |
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Department Contact: |
Cathy White |
Phone: |
234-6913 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement with Justice Benefits Inc. (“JBI”) in the Amount of $132,000 (Maximum of $33,000 Per Year) for the Period of July 1, 2018 through June 30, 2022, to Provide Title IV-E Claiming Services
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Recommended Action/Motion:
recommendation
Approve agreement with Justice Benefits Inc. (“JBI”) in the amount of $132,000 (maximum of $33,000 per year) for the period of July 1, 2018 through June 30, 2022, to provide Title IV-E Claiming Services; authorize the Chief Probation Officer to sign any future amendments to the Agreement that do not increase the maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
BOS Agreement #14-055 approved July 22, 2014. Three annual amendments to BOS Agreement #14-055 to extend the termination date by one-year for each amendment and to increase the total agreement amount were approved on May 5, 2015; May 26, 2016; and April 26, 2017.
Summary of Request:
To ensure compliance with federal and state Title IV-E guidelines, the Probation Department has selected JBI to assist the County with accurate Title IV-E documentation, record retention, quarterly IV-E Administrative Claim compilation, training and web-based time studying. JBI specializes in federal revenue maximization for state and local entities. JBI successfully files Title IV-E administrative claims for Juvenile Probation Departments in seven (7) states and over 100 counties more than 20 of which are in California. They provide a California DSS approved, case specific, proprietary web-based random moment time study (RMS). The RMS documents probation officers time, provides detailed reports each quarter and generates the needed candidacy list for the county. JBI also provides all federal and state compliant trainings on-site, webinars, accurate claim compilation, county-assigned analyst, routine audits to ensure IV-E guideline compliance, and audit support. JBI has Administration for Children and Families (ACF) audit experience and is a Probation Partner of the Chief Probation Officers of California (CPOC). JBI has a proven record of their services successfully passing audits for time study methods and claiming.
Alternative Action/Motion:
Return for additional options or information
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: General Fund |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $33,000 |
Annual Recurring Cost: $33,000 |
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Supervisorial District: All |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Meribeth Dermond |
Final Status:Approved |
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Date: June 20, 2018 |
Executed Item No.: Agreement Number: 18-098 |
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Note to Department: |
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Executed Documents Returned to Department: Originals 2 Hand Delivered yes Executed Agreement Sent to Auditor? yes |
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