To: Board of Supervisors
From: Executive Office
Meeting Date: August 21, 2018
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization for the Facilities and Fleet Division Manager to Establish New Capital Improvement Projects for the Willits Justice Center Police Department ADA Counter Installation (Estimated at $20,000) and the Fort Bragg Justice Center Back-Up Generator Replacement (Estimated at $80,000) with Funding from BU 1710 Budgeted for Approved General Categories and the Admin Center Roof Set-Aside
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Recommended Action/Motion:
recommendation
Authorize the Facilities and Fleet Division Manager to establish new capital improvement projects for the Willits Justice Center Police Department ADA counter installation (estimated at $20,000) and the Fort Bragg Justice Center back-up generator replacement (estimated at $80,000) with funding from BU 1710 budgeted for approved general categories and the Admin Center Roof set-aside.
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Previous Board/Board Committee Actions:
Approval of the 2018-2019 Capital Improvement budget (BU 1710) including allocation of $50,000 for “Unanticipated Capital Projects”, $25,000 for “ADA Improvements- Various Locations” and $1.7M for replacement of the Administration Center Roof.
Summary of Request:
Annual budgeting for Budget Unit 1710 includes allocations for maintenance and upkeep projects that are not known when the budget is created. In recent years these have been divided into general categories for greater clarity. The general categories are:
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Unanticipated Capital Projects |
$50,000 (approx. $30,000 remaining) |
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Painting and Exterior Maintenance |
$30,000 |
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County-Wide Tree Removal Program |
$50,000 |
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Roof Repairs |
$100,000 |
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ADA Improvements |
$25,000 |
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HVAC Systems Upgrades and Replacement |
$100,000 (Approx. $66,000 remaining) |
Individual projects are created as the need arises and paid from these allocations. The County owns the Willits Justice Center, which houses the Willits Police Department. It is necessary to install an ADA compliant service counter at that location. Actual costs are not yet know, but Facilities and Fleet estimates this project will cost $20,000. The project will be funded from the general ADA category within BU 1710. The County also owns the Fort Bragg Justice Center. In addition to housing the Ten Mile Court and communication equipment, the building houses staff from the Sheriff’s Office and the District Attorney. The backup generator for that site failed during the recent countywide power outage caused by wildfires, leaving these critical services without power. The existing generator has been evaluated by an outside contractor and is no longer reliable; it is more than 30 years old, damaged due to the marine climate, and has internal mechanical issues. A portable generator has been brought to the site to ensure power remains available in an emergency, but the recommendation from the evaluation is that a new generator is needed. The cost for purchase and installation of a new generator to serve this site is estimated to be $80,000, of which 34% can be requested for reimbursement by the State (Courts). It is recommended that this project be allocated with the remainder of funds budgeted for “Unanticipated Capital Projects” within BU 1710, with any outstanding balance coming from the Admin Center Roof allocation.
Alternative Action/Motion:
Provide direction to staff, including identification of alternative funding sources for these projects.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: BU 1710 |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $100,000 (estimated) |
Annual Recurring Cost: |
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Supervisorial District: All |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Meribeth Dermond |
Final Status:Approved |
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Date: August 22, 2018 |
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