To: Board of Supervisors
From: Transportation
Meeting Date: September 25, 2018
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Department Contact: |
Howard N. Dashiell |
Phone: |
463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Increasing the Director of Transportation’s Change Order Authority to a Total of $45,000 for Department of Transportation Contract Number 170049 for Construction of the 2017 Storm Damage Repairs on Branscomb Road, County Road 429, Milepost 17.21 (Laytonville Area)
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Recommended Action/Motion:
recommendation
Adopt Resolution increasing the Director of Transportation’s change order authority to a total of $45,000 for Department of Transportation Contract Number 170049 for construction of the 2017 Storm Damage Repairs on Branscomb Road, County Road, 429, milepost 17.21 (Laytonville Area); and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Resolution No. 17-064 (May 16, 2017) the Board of Supervisors (BOS) authorized the Director of Transportation to sign the Notice to Bidders inviting bids for DOT Contract No. 170049 and to award the contract to the lowest responsive bidder.
Summary of Request:
On February 2, 2018, Mendocino County awarded DOT Contract No. 170049 to Bouthillier’s Construction of Willits, California, in the amount of $360,730. A 10% contingency of $36,730 for contract changes was budgeted for the project. The total amount of contract change orders to date is estimated to be $42,622. The Director’s original contract change order authority was $30,536.50. DOT is requesting an increase of $14,463.50 to the Director’s change order limits, for a total of $45,000, as well as, the authority to use up to $8,270 from the Road Fund to front the costs over the current budgeted amount. The funds are available in the Road Fund, and DOT will seek reimbursement from the Federal Highway Administration (FHWA) for 88.53% of costs. The draw from the Road Fund below includes only the local share of the additional funds needed ($5,162).
Alternative Action/Motion:
Not approve increasing change order authority and let the items go to claims.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: FHWA 88.53%, Road Fund |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $5,162 Local Share, (88.53% FHWA reimbursable of $45,000) |
Annual Recurring Cost: N0 |
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Supervisorial District: District 4 |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Meribeth Dermond |
Final Status:Adopted |
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Date: September 26, 2018 |
Executed Item Number: Resolution Item Number: 18-143 |
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