To: Board of Supervisors
From: Health and Human Services Agency
Meeting Date: February 26, 2019
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Department Contact: |
Tammy Moss Chandler |
Phone: |
463-7774 |
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Department Contact: |
Megan Van Sant |
Phone: |
463-7733 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 15 Mins |
Agenda Title:
title
Discussion and Possible Action Including Approval for the Health and Human Services Agency, Acting as the Administrative Entity on Behalf of the Mendocino County Homeless Services Continuum of Care, to Accept Homeless Emergency Aid Program Funds in the Amount of $4,921.967.86 with the Business Consumer, and Housing Agency Effective Upon Date Agreement Becomes Fully Executed through October 31, 2021; and Authorization for the Health and Human Services Agency Director or Designee to Sign Any Renewals or Amendments that Do Not Increase the Maximum Amount
(Sponsor: Health and Human Services Agency)
End
Recommended Action/Motion:
recommendation
Approve the Health and Human Services Agency, acting as the Administrative Entity on behalf of the Mendocino County Homeless Services Continuum of Care, to accept Homeless Emergency Aid Program Funds in the amount of $4,921,967.86 with the Business, Consumer Services and Housing Agency, effective when Agreement becomes fully executed through October 31, 2021; authorize the Health and Human Services Agency Director to sign any renewals or amendments that do not increase the maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
November 13, 2018, Item 5(l), Presentation from the Health and Human Services Agency outlining the availability of Homeless Emergency Aid Program Funds; December 18, 2018, Item 5(o), Presentation from the Health and Human Services Agency and adoption of Resolution declaring a shelter crisis within the unincorporated areas of Mendocino County.
Summary of Request:
The Continuum of Care (CoC) Program, as defined by the Federal Department of Housing and Urban Development, is designed to: promote community-wide commitment to the goal of ending homelessness; provide funding for efforts by nonprofit providers, and State and local governments to quickly rehouse homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homelessness; promote access to and effect utilization of mainstream programs by homeless individuals and families; and optimize self-sufficiency among individuals and families experiencing homelessness.
On January 30, 2019, California’s Business, Consumer Services and Housing Agency Homeless Coordinating and Financing Council awarded $4,921,967.86 of Homeless Emergency Aid Program (HEAP) funds to Mendocino County to support its local CoC, the Mendocino County Homeless Services Continuum of Care (MCHSCoC), in addressing California’s homelessness crisis. The Health and Human Services Agency, currently serving as the Administrative Entity for MCHSCoC, accepts HEAP funds on MCHSCoC’s behalf.
To be eligible to receive HEAP funds, the State required each jurisdiction where HEAP-funded capital projects may be developed to declare a shelter crisis. The Mendocino County Board of Supervisors appointed an Ad Hoc Committee to explore possible uses for HEAP funds and voted to declare a shelter crisis within the unincorporated territories of the County at its meeting on December 18, 2018. The cities of Fort Bragg and Ukiah also declared shelter crises, making capital projects within those jurisdictions eligible to receive HEAP funds. As part of determining potential uses for HEAP funds, and before submitting the final HEAP application in December 2018, MCHSCoC completed a Request for Projects (RFP) that allowed agencies to submit proposals to MCHSCoC for potential HEAP-funded activities.
The HEAP revenue agreement incorporates projects selected by MCHSCoC in the RFP process. Many of the projects target capital improvements with portions set aside to provide required homeless youth services. The agreement outlines detailed annual reporting requirements, including, among others: amounts awarded to subrecipients, contract expenditures, numbers of homeless persons served, increases in capacity for new and existing programs, and breakdowns of services provided to specific populations (i.e., chronically homeless, homeless veterans, unaccompanied homeless youth, and homeless persons in families with children). A financial audit may also be required.
HEAP funds must be expended by June 30, 2021.
Alternative Action/Motion:
Return to staff for alternative handling.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: <https://www.bcsh.ca.gov/hcfc>
Fiscal Details:
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source of funding: California Business, Consumer Services and Housing Agency Homeless Coordinating and Financing Council |
budgeted in current f/y: No |
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current f/y cost: $4,921,967.86 through June 30, 2021 |
if no, please describe: Budget Adjustment required for New Grant Funding |
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annual recurring cost: N/A |
revenue agreement: Yes |
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budget clarification: Funding was not originally anticipated/budgeted, but became available to the Health and Human Services Agency as the Administrative Entity for MCHSCoC through State budget appropriations. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Darcie Antle, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Meribeth Dermond, Deputy Clerk II |
Final Status:Approved |
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Date: February 27, 2019 |
Executed Item Number: Agreement Item Number: 19-015 |
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Note to Department Number of Original Agreements Returned to Dept: Two Original Agreement Delivered to Auditor? Yes |
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