TO: Board of Supervisors
FROM: Board of Supervisors
MEETING DATE: March 19, 2019
DEPARTMENT CONTACT:
Ted Williams
PHONE:
463-4441
ITEM TYPE: Regular Agenda
TIME ALLOCATED FOR ITEM: 30 min
AGENDA TITLE:
title
Discussion and Possible Action Regarding Approval of Information Services Efficiency and Modernization Items
(Sponsor: Supervisor Williams)
End
RECOMMENDED ACTION/MOTION:
recommendation
Direct staff to collaborate with Supervisor Williams on the prioritization of the County's IT Master Plan initiatives and business process improvements, and consider the feasibility of incorporating potential new efficiency and modernization items, to return to the Board of Supervisors with an updated IT Master Plan implementation strategy and cost analysis.
End
PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:
N/A
SUMMARY OF REQUEST:
Modernizing processes with technology has great potential to increase efficiency of our County government, making best use of staff time and taxpayer dollars. The intention is to perform planning, scoping and preliminary cost analysis for each of the enumerated items listed below and return to the Board of Supervisors with an updated IT Master Plan implementation strategy and cost analysis.
(a) digitize all paper documents to reduce staff time and increase public access; (b) determine which applications Information Services should support, potentially reducing scope; (c) test existing video conferencing stream between board chambers and key satellite locations to increase public participation and lower carbon footprint; (d) enable offsite data backup; (e) implement employee benefits and payroll online self-serve; (f) implement business license submission online; (g) implement cannabis applications online only to reduce program cost and related fees; (h) implement software tracking of complete staff time for all individual cannabis permits; (i) provide employee software training to boost efficiency; (j) augment Information...
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