To: Board of Supervisors
From: Executive Office
Meeting Date: April 16, 2019
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Department Contact: |
Steve Dunnicliff |
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463-4441 |
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Department Contact: |
Doug Anderson |
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234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization to Award a Contract in the Amount of $880,000 to Cupples & Sons Construction, Inc., for the Yokayo Center Exterior Repairs and Accessibility Compliance Project and Authorization for the Chair to Sign the Agreement Upon Receipt of the Bidder’s Required Bonds and Certificates of Insurance; and Authorization of the Facilities and Fleet Division Manager to Act as Project Manager and Approve Change Orders for the Project, Pursuant to Public Contract Code Section 20142
End
Recommended Action/Motion:
recommendation
Approve contract award in the amount of $880,000 to Cupples & Sons Construction, Inc., for the Yokayo Center Exterior Repairs and Accessibility Compliance Project at the Yokayo Center, 737 and 747 South State Street in Ukiah; and authorize the Chair to sign Agreement upon receipt of the bidder’s required bonds and certificates of insurance; and authorize the Facilities and Fleet Division Manager to act as project manager and approve change orders for the project, pursuant to Public Contract Code section 20142.
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Previous Board/Board Committee Actions:
Approval of 2018-19 fiscal year budget that includes funding for the Repair and Replace Front Canopy at Yokayo Center Project in the amount of $60,000 and the mid-year budget adjustment that includes an additional $860,000 allocation for this project. Board approval of an agreement, contingent on receipt of required bonds and insurance, is an approach that is periodically taken to expedite construction projects.
Summary of Request:
The discovery of a hazardous condition last year in which the cement plaster ceiling of the entry canopies and covered walkway was in danger of falling resulted in the closure of the walkways under the canopy and the emergency removal of the ceilings at the County owned building entries at the Yokayo Center, subsequently Project was established for the removal and replacement of the entry façade for the Yokayo Center. Project plans and specifications for the Yokayo Center Exterior Repairs and Accessibility Compliance Project were issued for bid on March 8, 2019, in accordance with the Uniform Public Construction Cost Accounting, Alternative Procedures for public projects and bids were opened on April 3rd, 2019. The Executive Office, Facilities and Fleet Division staff have reviewed the bids and determined that Cupples Construction is the lowest responsive and responsible bidder with a bid of $880,000. The bid price will require funding to be allocated through the budget process into FY 19-20. The Executive Office, Facilities and Fleet Division recommends approval of contract award to Cupples & Sons Construction, Inc., and authorization for the Board Chair to sign the agreement in the amount of $880,000 for the Yokayo Center Exterior Repairs and Accessibility Compliance Project, contingent upon receipt of the required bonds and certificates of insurance, as determined by the Facility & Fleet Manager.
Alternative Action/Motion:
Reject all bids and provide staff further direction.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: n/a
Fiscal Details:
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source of funding: BU 1710; CI 866 |
budgeted in current f/y: Yes |
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current f/y cost: Estimated at $550,000 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: The funding allocated to this project includes design costs in addition to this construction contract. The project expense will be paid over two fiscal years, with a balance of approximately $400,000 budgeted and paid in Fiscal Year 19-20.
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk |
Final Status:Approved |
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Date: April 17, 2019 |
Executed Item Number: Agreement Number: 19-123 |
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Note to Department Number of Original Agreements Returned to Dept: 2 Original Agreement Delivered to Auditor? Yes |
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