To: Board of Supervisors
From: Health and Human Services Agency
Meeting Date: July 16, 2019
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Department Contact: |
Tammy Moss Chandler |
Phone: |
463-7774 |
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Department Contact: |
Jenine Miller |
Phone: |
472-2341 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Agreement with FEI.Com, Inc., in the Amount of $63,056.72 to Provide Support and Maintenance for the MendoWITS Software System for the Period of July 1, 2019 through June 30, 2020End
Recommended Action/Motion:
recommendation
Approve retroactive Agreement with FEI.Com, Inc., in the amount of $63,056.72 to provide support and maintenance for the MendoWITS Software System for the period of July 1, 2019 through June 30, 2020; authorize the Health and Human Services Agency Director or designee to sign any future amendments that do not exceed the annual maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
Ongoing Agreement since 2009; last action on July 10, 2018, BOS Agreement 18-105, Item No. 4(l).
Summary of Request:
FEI.Com, Inc., is a software company located in Columbia, Maryland providing support and maintenance services for Mendocino County’s version of the Web-based Infrastructure for Treatment Services (“MendoWITS”) Electronic Health Record system used by Behavioral Health and Recovery Services (BHRS), Substance Abuse Disorders Treatment.
The Fiscal Year 2019-20 Agreement includes support and maintenance of the MendoWITS ad-hoc reporting service/system, various enhancements to existing modules, and additional support services to allow a smooth transition of the MendoWITS system into Avatar, the electronic health record system currently used for Mental Health records. BHRS has been contracting with NetSmart Technologies since May 2, 2018, to make this transition. Enhancements provided in the proposed Agreement take into consideration requests from Mendocino County users and ensure compliance with requests from the California Department of Health Care Services.
BHRS sent the proposed Agreement to FEI.Com, Inc., on May 7, 2019, for signatures. Due to staffing changes FEI.Com, Inc., was unable to sign and return the contract until June 20, 2019. BHRS then scheduled the contract for Board approval on the next available Board meeting.
Alternative Action/Motion:
Return to staff for alternative handling.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Realignment |
budgeted in current f/y: Yes |
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current f/y cost: $63,056.72 |
if no, please describe: |
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annual recurring cost: $63,056.72 |
revenue agreement: No |
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budget clarification: N/A
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Darcie Antle, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved |
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Date: July 17, 2019 |
Executed Item Number: Agreement Number: 19-186 |
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Note to Department Number of Original Agreements Returned to Dept: 3 Original Agreement Delivered to Auditor? Yes |
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