To: Board of Supervisors
From: Executive Office
Meeting Date: July 16, 2019
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement with Garland/DBS, Inc. in the Amount of $1,023,767 for the Main Jail Roof and HVAC Equipment Replacement Project - Located at 931 Low Gap Road, Ukiah, Effective When Agreement Becomes Fully Executed through January 30, 2020; and Authorization for the Facilities and Fleet Division Manager to Act as Project Manager and Approve Change Orders for the Project, Pursuant to Public Contract Code Section 20142
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Recommended Action/Motion:
recommendation
Approve Agreement with Garland/DBS, Inc. in the amount of $1,023,767 for the Main Jail Roof and HVAC Equipment Replacement Project- located at 931 Low Gap Road, Ukiah, effective when Agreement becomes fully executed through January 30, 2020; and authorize Chair to sign same; and authorize the Facilities and Fleet Division Manager to act as Project Manager and approve change orders for the project pursuant to Public Contract Code section 20142.
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Previous Board/Board Committee Actions:
In December of 2018 the Board of Supervisors prioritized and approved the creation of new projects for the Main Jail Roof Replacement and the EOC/Jail Programs Building Roof Replacement, funded with $1,000,000 of one time funds. In January of 2019 the board authorized the transfer of an additional $1,000,000 from reserve to ensure that sufficient funding was available to proceed with these priority roof projects and the next phase of the Administration Center Roof and HVAC Equipment Project.
Summary of Request:
US Communities is a leading national cooperative purchasing program that provides member counties with options for procurement of goods and services through a joint powers agreement with other jurisdictions. This allows competitive bidding processes to be shared and streamlines procurement for certain products and services. Mendocino County has been a member of US Communities since 2008 and has several open Blanket Purchase Orders with US Communities Vendors. The US Communities Government Purchasing Alliance created a Master Intergovernmental Cooperative Purchasing Agreement through which Garland/DBS, Inc. was selected for “Roofing Supplies and Services, Waterproofing and Related Products and Services”. Based on Mendocino County’s status as a Participating Public Agency, Mendocino County can rely on the US Communities procurement process to enter into agreements with Garland/DBS, Inc. for roofing supplies and services. In cooperation with the County’s Facilities staff, Garland/DBS prepared a project scope for the replacement of the roofing and rooftop HVAC system at the Mendocino County Jail building and solicited bid proposals from local and regional roofing contractors approved to install Garland roofing products. Garland/DBS reviewed proposals with the County’s Facilities staff and provided the County with a proposal in the amount of $973,767 to provide a complete, warrantied roofing system for the building. The work will be completed this year by “Stronger Building Services”. The $1,023,767 contract amount includes a $50,000 allowance for rot repair. The Executive Office, Facilities and Fleet Division recommends approval of contract award to Garland/DBS Inc.
The low bid for the EOC/Jail Programs Roof and HVAC Replacement Project came from FRC, Inc. in the amount of $467,000. Awarding these projects and including sufficient funds for design, engineering and construction contingencies will require $1,520,000 of the $2,000,000 allocated for priority roof projects. The balance of $480,000 will be allocated to the Administration Center Phase 2 project per Board direction, which will bring the funding available for that project to $2,189,518.
Alternative Action/Motion:
Reject all bids and provide staff with further direction.
Supervisorial District: District 2
vote requirement: Majority
Supplemental Information Available Online At:
Fiscal Details:
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source of funding: Budget Unit 1710 - CI 757 |
budgeted in current f/y: Yes |
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current f/y cost: $1,023,767.00 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: N/A |
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budget clarification:
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved |
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Date: July 17, 2019 |
Executed Item Number: Agreement Number: 19-185 |
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Note to Department Number of Original Agreements Returned to Dept: 2 Original Agreement Delivered to Auditor? Yes |
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