To: Board of Supervisors
From: Executive Office
Meeting Date: August 6, 2019
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization for the Facilities and Fleet Division Manager to Establish Capital Improvement Projects in the Amount of $35,000 for the Emergency Replacement of a Failed HVAC Unit Serving the Mendocino County Museum’s Classrooms and for the Installation of a Fiber Optic Connection between the Fort Bragg Justice Center and the Avila Center, in the Amount of $35,000
End
Recommended Action/Motion:
recommendation
Authorize the Facilities and Fleet Division Manager to establish Capital Improvement projects in the amount of $35,000 for the emergency replacement of a failed HVAC unit serving the Mendocino County Museum’s classrooms, and for the installation of a fiber optic connection between the Fort Bragg Justice Center and the Avila Center, in the amount of $35,000.
End
Previous Board/Board Committee Actions:
Approval of the 2019-2020 Capital Improvement Budget including allocation of $100,000 for Unanticipated Capital Projects and $65,000 for HVAC System Upgrades and Replacement
Summary of Request:
The HVAC unit serving the Mendocino College Classroom at the County Museum is past its recommended life of service and has stopped working properly. Evaluation of the unit has been completed, and replacement is warranted. Replacement of this unit is deemed to be an emergency, as the room is leased to Mendocino College, and classroom activity will resume in August. The IT Master Plan has included the extension of fiber optic network cable to the Avila Center which currently operates solely on a wireless connection to the microwave network. It is important to complete the underground portion of this cabling at this time, while a new back-up generator is being installed at the site. Completion of the underground portions of this project will avoid conflicts that would otherwise occur with trenching through the extensive underground utilities.
Annual budgeting for the Capital Improvement Fund includes allocations for maintenance and upkeep projects that are not know when the budget is created. In the current fiscal year, these have been divided into general categories for greater clarity; the categories and their current budget projections are:
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Project Title |
2018-19 Adj. Budget |
Remaining Budget |
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Unanticipated Capital Projects |
$100,000 |
$100,000 |
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Painting and Exterior Maintenance |
$35,000 |
$35,000 |
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County-Wide Tree Removal Program |
$20,000 |
$20,000 |
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Roof Repairs |
$50,000 |
$50,000 |
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ADA Improvements |
$5,000 |
$ 5,000 |
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HVAC Systems Upgrades and Replacement |
$65,000 |
$65,000 |
Individual projects are created as the need arises, and budgeted from these allocations based on estimates from the Facilities and Fleet Division. Facilities and Fleet will allocate funding for this project from the HVAC Systems Upgrades and Replacement line; this will reduce the remaining budget for this line to $30,000. Facilities and Fleet will budget for the Avila Center Fiber Optic Connection projects from the Unanticipated Capital Projects line, however, the project costs will be reimbursed by the Health & Human Services Agency.
Alternative Action/Motion:
Provide direction to staff
Supervisorial District: District 3 District 4
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: BU 1710 |
budgeted in current f/y: Yes |
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current f/y cost: $70,000 |
if no, please describe: |
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annual recurring cost: None |
revenue agreement: No |
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budget clarification: Adopted budget included $65,000 in BU 1710 for HVAC Upgrades and Replacement; $30,000 will remain in this allocation. The budget also included $100,000 for Unanticipated Capital Projects; the $35,000 allocated to the fiber optic project will be reimbursed by HHSA.
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved |
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Date: August 7, 2019 |
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