To: Board of Supervisors
From: Sheriff-Coroner
Meeting Date: October 22, 2019
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Department Contact: |
Thomas D. Allman |
Phone: |
463-4085 |
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Department Contact: |
Timothy Pearce |
Phone: |
463-4559 |
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Item Type: Consent Agenda |
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Time Allocated for Item: n/a |
Agenda Title:
title
Approval of Revenue Agreement with Edovo Inmate Communications in the Amount of $190,000 to Provide Inmate Communications at the County Jail and Juvenile Hall, Effective Upon Execution through November 12, 2024
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Recommended Action/Motion:
recommendation
Approve revenue Agreement with Edovo Inmate Communications in the amount of $190,000 to provide inmate communications at the County Jail and Juvenile Hall, effective upon execution through November 12, 2024; authorize the Sheriff to sign any future amendments that do not affect the amount of the Agreement; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
On November 15, 2011 The BOS approved a five year agreement for inmate communications with Legacy Inmate Communications.
Summary of Request:
On June 24, 2019 the Mendocino County Sheriff’s Office (MCSO) released Request for Proposal (RFP) #SO-2019-001 for inmate communication services at the County Jail and Juvenile Hall. The RFP closed on August 12, 2019. Seven proposals were received and the RFP review committee convened to evaluate the proposals and chose Edovo Inmate Communications for the agreement. The agreement gives compensation payable by the contractor to the County under a Minimum Annual Guarantee (MAG) of $190,000 for the term of 2019 to November 12, 2024 with three one year extensions. Services to the County under the agreement include phones and tablets for the County Jail and Juvenile Hall and includes video visitations, voicemail and text messaging services. While this is a revenue agreement, there are potential costs relating to tablet replacement if replacement needs exceed eight annually at $250 per tablet which will be covered by the Inmate Welfare Fund.
Alternative Action/Motion:
Return to staff for alternative handling.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Revenue/2410 760440 |
budgeted in current f/y: Yes |
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current f/y cost: $ varies |
if no, please describe: |
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annual recurring cost: $ varies |
revenue agreement: N/A |
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budget clarification: If 8 tablet replacements per year is exceeded, a cost of $250 each tablet will be charged. The cost will be covered by the Inmate Welfare Fund.
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved |
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Date: October 23, 2019 |
Executed Item Number: Agreement Number: 19-245 |
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Note to Department Number of Original Agreements Returned to Dept: 1 Original Agreement Delivered to Auditor? Yes |
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