To: Board of Supervisors
From: Sheriff-Coroner
Meeting Date: December 10, 2019
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Department Contact: |
Thomas D. Allman |
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463-4085 |
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Item Type: Consent Agenda |
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Time Allocated for Item: n/a |
Agenda Title:
title
Approval of a Retroactive Five Year Agreement with Bennet Omalu Pathology in an Amount Not to Exceed $1,775,000 for Pathology Services for the Mendocino County Sheriff Coroner Office, Effective December 1, 2019, through December 1, 2024
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Recommended Action/Motion:
recommendation
Approve retroactive five year Agreement with Bennet Omalu Pathology in an amount not to exceed $1,775,000 for pathology services for the Mendocino County Sheriff Coroner Office, effective December 1, 2019, through December 1, 2024; authorize the Sheriff to sign any amendments that do not increase the Agreement maximum; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
None
Summary of Request:
The Mendocino County Sheriff’s Office released RFP#SO-2019-002 on August 19, 2019 for proposals to provide pathology services to the County. The RFP closed on September 30, 2019 and two proposals were received. The RFP review committee met and evaluated each proposal. The committee chose the Bennet Omalu Pathology group for the contract award. The agreement is for five years which locks in a competitive rate for the County. Pathology services are difficult to budget for as the costs are directly linked to the number of coroner cases that come in, and the types of services needed to determine the cause of death. Some deaths are easier to determine and medical records are all that are needed; other deaths are more complicated and require either an external autopsy or an internal autopsy which cost more. In rare circumstances additional tests can be required that become even more expensive but are necessary to make the final determination on the cause of death. The total of the agreement is $1,675,000 for the five year period with an option to increase the total amount of the contract by $100,000 if needed; giving the authorization to do so to the Sheriff or designee in the interest of time as these types of services cannot be put on hold for obvious reasons while paper work circulates for approval. Due to negotiations and finalizing the details of the contract term, the contract is being presented for retroactive consideration.
Alternative Action/Motion:
Return to staff for alternative handling.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: 2310 862185 |
budgeted in current f/y: Yes |
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current f/y cost: Approx. $335,000 |
if no, please describe: |
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annual recurring cost: Approx. $335,000 for a total of $1,675,000 over 5 years; $1,775,000 if the $100,000 clause is implemented. |
revenue agreement: No |
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budget clarification: N/A
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved |
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Date: December 17, 2019 |
Executed Item Number: Agreement Number: 19-265 |
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Note to Department Number of Original Agreements Returned to Dept: 1 Original Agreement Delivered to Auditor? Yes |
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