To: Board of Supervisors
From: Executive Office
Meeting Date: January 21, 2020
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization to Award a Contract to DMR Builders in the Amount of $265,000 for the Treasurer-Tax Collector’s Remodel Project at 501 Low Gap Road, Ukiah, CA; Authorization for the Facilities and Fleet Division Manager to Act as Project Manager to Approve Change Orders for the Project, Pursuant to Public Contract Code Section 20142; and Approval of Transfer of Up To $100,000 to this Project from Funding Allocated to Parking Lot Maintenance and Repair
End
Recommended Action/Motion:
recommendation
Authorize contract award to DMR Builders in the amount of $265,000 for the Treasurer-Tax Collector’s Remodel Project and authorize Chair to sign same; authorize the Facilities and Fleet Division Manager to act as Project Manager to enter contracts and approve change orders for the project, pursuant to Public Contract Code section 20142, and approve transfer of up to $100,000 to this project from funding allocated to parking lot maintenance and repair.
End
Previous Board/Board Committee Actions:
Approval of the 2018-2019 Budget including allocation of $185,000 for the Treasurer Tax Collector’s Remodel Project in Budget Unit 1710 and $100,000 for parking lot maintenance. Rejection of all bids on August 6th 2019 after the original Treasurer Tax Collector’s Remodel project bids.
Summary of Request:
The Treasurer Tax Collector’s Remodel Project was created as part of the 2018-19 budget process with an amount of $185,000. Project plans were developed and bids were first received for this project on July 11, 2019. At that time only one bid was received in the amount of $297,000 which was rejected by this Board. The project was re-bid on November 19, 2019 as winter work, this time two bids were received in the amounts of $267,900 and $265,000, for the same scope of work. The Facilities and Fleet Division of the Executive Office recommends award to DMR Builders in the amount of $265,000 as it appears that this bid represents fair market value for this project in the current bidding environment, with the additional funding taken from the budgeted Parking Lot Maintenance and Repairs item within the 1710 CI budget unit.
Alternative Action/Motion:
Define alternate source of funding and retain the Parking Lot Maintenance and Repairs item; reject all bids and provide direction to staff re-evaluate the needs of the Treasurer-Tax Collector. A third rebid is not recommended without significant change in project scope.
Supervisorial District: District 2
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: BU 1710 |
budgeted in current f/y: Yes |
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current f/y cost: $265,000 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: The line item in the Capital Improvement budget unit for Parking Lot Maintenance and Repair was budgeted at $100,000 for the 2019-2020 fiscal year; while no specific projects have been identified under this item to date, regular re-sealing of asphalt parking lots is an established industry practice to extend the life of aging pavements. Using this line item to complete the Treasurer Tax Collector’s Remodel Project means there will essentially be no funds available this year for parking lot sealing without new funding.
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Karla Van Hagen, Senior Deputy Clerk |
Final Status:Approved |
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Date: January 22, 2020 |
Executed Item Agreement 20-004 |
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Note to Department Number of Original Agreements Returned to Dept: 2 Original Agreement Delivered to Auditor? Yes |
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