To: Board of Supervisors
From: Executive Office Choose an item.
Meeting Date: February 25, 2020
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Department Contact: |
Janelle Rau |
Phone: |
463-4441 |
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Department Contact: |
Cody Snider |
Phone: |
234-6000 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization to Purchase Dell Servers and Compellent Storage Enhancements in the Amount of $64,080 for the Property Tax Software System Project; and Addition of Item to the County’s Fixed Asset List
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Recommended Action/Motion:
recommendation
Authorize the purchase of dell servers and compellent storage enhancements in the amount of $64,080 for the Property Tax Software System project; and add item to the County’s Fixed Asset list.
End
Previous Board/Board Committee Actions:
In June 2013, the Board adopted the 2013-2017 Capital Improvement Plan (CIP) which included the replacement of the County’s Property Tax Software System. In June 2015, the Board approved the agreement with Thomson Reuters/Aumentum for the acquisition of county-wide property tax system in the amount of $1,701,429. The Board had previously authorized funding allocations totaling $1,000,000 in the IT Reserve in the prior two fiscal years and $701,429 in FY 2015-16 to fund the contract. In March 2017, the Board approved an amendment to agreement with Thomson Reuters/Aumentum in the amount of $83,240 for the acquisition of county-wide property tax system - addition of the Cannabis related tax and licensing collection program. In November 2018 the Board of Supervisors approved the Information Technology (IT) Master Plan. Of the funding authorized by the Board towards IT Master Plan projects, $68,433 in FY 2018-19 and $350,000 in FY 2019-20 in additional funding was allocated to the Property Tax Software System Project. Regular updates regarding IT Master Plan projects have been provided to the Board via the Quarterly Budget.
Summary of Request:
In June 2013, the Board adopted the County’s 2013-2017 CIP which included the replacement of the county-wide property tax software system due to being obsolete and represented a significant risk of catastrophic failure. In 2013, the County initiated the Request for Proposal (RFP) process. In June 2015, the Board approved the agreement with Thomson Reuters/Aumentum for the acquisition of county-wide property tax system in the amount of $1,701,429. At that time, staff noted that there would be ongoing maintenance obligations associated with the software system and the project would begin no sooner than the first quarter of 2016. The Board had previously authorized funding allocations totaling $1,000,000 in the IT Reserve in the prior two fiscal years and $701,429 in FY 2015-16 to fund the contract. In March 2017, the Board approved an amendment to agreement with Thomson Reuters/Aumentum in the amount of $83,240 for the acquisition of county-wide property tax system - addition of the Cannabis related tax and licensing collection program.
In November 2018 the Board of Supervisors approved the Information Technology (IT) Master Plan and allocated $1 million to fiscal year 2018-19, of that $68,433 was allocated to the Property Tax Software System Project. The IT Master Plan included a need for an Aumentum Implementation Assessment. This assessment identified the additional items requiring funding, such as: third party services, vendor travel, hardware and licensed software and ongoing maintenance costs. An additional $350,000 in FY 2019-20 was allocated to the Property Tax Software System Project. In order to move forward with project implementation, the Executive Office is requesting the Board of Supervisors to approve the addition of the Dell servers and compellent storage enhancements for the Property Tax Software System project to the County’s fixed asset list.
Alternative Action/Motion:
Do not authorize addition.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: IT Reserve |
budgeted in current f/y: Yes |
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current f/y cost: $64,080 |
if no, please describe: |
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annual recurring cost: Varies (ongoing maintenance of equipment is projected on a County-wide basis for all infrastructure) |
revenue agreement: No |
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budget clarification: Funding already included in existing IT Reserve budget; this action is to authorize the purchase of the fixed asset purchase. |
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved |
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Date: February 26, 2020 |
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