To: Board of Supervisors
From: General Services and Executive Office
Meeting Date: June 7, 2022
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Department Contact: |
Janelle Rau |
Phone: |
234-6050 |
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Department Contact: |
Cherie Johnson |
Phone: |
463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Waiver of Mendocino County Policy No. 1, Purchasing, Leasing and Contracting Policy Regarding Bidding Requirements Associated with the County’s Health Plan Broker/Consultant Services
End
Recommended Action/Motion:
recommendation
Waive Mendocino County Policy No. 1, Purchasing, Leasing and Contracting Policy, Section 3.1 related to bidding requirements for service; and direct staff to proceed with direct negotiations for the County’s Health Plan Broker/Consultant Services.
End
Previous Board/Board Committee Actions:
In 2020, the County issued a Request for Proposal for benefits brokerage and consulting services associated with administration the County’s self-insured employee health plan.
Summary of Request:
In early 2020, the County performed a competitive process and awarded contract pertaining to the provision of benefits brokerage and consulting services associated with administration the County’s self-insured employee health plan. Since that time, and as reported to the Board during several budgetary workshops, the County’s Health Plan has experienced a significantly higher claims rate, resulting in a health plan deficit. Due to this change in the health plan experience, the Executive Office outreached to the Purchasing Agent to discuss competitive options associated with seeking an alternate provider for benefits brokerage and consulting services. The Executive Office and the Purchasing Agent consulted with County Counsel to review various considering factors associated with the desire to identify an alternate service provider, including the current fiscal state of the health plan, along with the administrative time to conduct a competitive process. Various options were taken into consideration, including opportunities that may be available to the County under the Public Risk Innovation, Solutions, and Management (PRISM) Joint Powers Agreement (JPA) of which the County of Mendocino is a member v. initiating an extensive competitive process and the timelines associated. In considering the County’s options, it is the recommendation of the Executive office and Purchasing Agent to engage in direct negotiations with potential service providers as the process that would be in the best interest of the County. In order to proceed with this option, it is recommended that the Board of Supervisors waive Mendocino County Policy No. 1, 3.2 that requires County departments to obtain competitive bids for personal and professional services contracts (defined over $25,000). As part of this process, staff will prepare an Exception to Bid form associated with any contract award recommendation. Once negotiated, the resulting contract will be presented to the Board of Supervisors for review and consideration.
Alternative Action/Motion:
Provide alternate direction to staff.
Does This Item Support the General Plan? N/A
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: N/A |
budgeted in current f/y: N/A |
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current f/y cost: N/A |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: N/A |
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budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk II |
Final Status:Approved |
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Date: June 13, 2022 |
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