To: BOARD OF SUPERVISORS
From: General Services Agency
Meeting Date: March 12, 2024
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Department Contact: |
Tim Hallman |
Phone: |
707-234-6050 |
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Department Contact: |
Doug Anderson |
Phone: |
707-234-6050 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Renewing the Finding Made in Resolution No. 23-145 that the Deteriorated Roof Structure of the Agriculture and Farm Advisor Building and the Impending Inclement Weather Constitutes an Emergency that Requires Immediate Action to Mitigate Additional Damages of County Property and that this Emergency will not Permit a Delay Resulting from Competitive Solicitation for Bids and Immediate Action is Necessary to Respond to the Emergency and There is a Need to Continue with the Contract to Resolve the Emergency
End
Recommended Action/Motion:
recommendation
Approve renewing the finding made in Resolution No. 23-145 that the deteriorated roof structure of the Agriculture and Farm Advisor building and the impending inclement weather constitutes and emergency that requires immediate action to mitigate additional damages to County property and that this emergency will not permit a delay resulting from competitive solicitation for bids and immediate action is necessary to respond to the emergency and there is a need to continue with the contract to resolve the emergency.
End
Previous Board/Board Committee Actions:
In the August 29, 2023, meeting, the Board adopted Resolution No. 23-145 approving an emergency agreement with Garland DBS, Inc. in the amount of $399,864 for the Capital Improvement project to replace the Agriculture and Farm Advisor building roof along with the necessary findings of the emergency conditions and authorization for the Purchasing Agent to execute the agreement and related documents.
September 12, 2023, the Board of Supervisors approved the continuance of the emergency for this project.
September 26, 2023, the Board of Supervisors approved the continuance of the emergency for this project.
October 17, 2023, the Board of Supervisors approved the continuance of the emergency for this project.
October 31, 2023, the Board of Supervisors approved the continuance of the emergency for this project.
November 7, 2023, the Board of Supervisors approved the continuance of the emergency for this project.
December 5, 2023, the Board of Supervisors approved the continuance of the emergency for this project.
December 19, 2023, the Board of Supervisors approved the continuance of the emergency for this project.
January 9, 2024, the Board of Supervisors approved the continuance of the emergency for this project.
January 23, 2024, the Board of Supervisors approved the continuance of the emergency for this project.
February 6, 2024, the Board of Supervisors approved the continuance of the emergency for this project.
February 27, 2024, the Board of Supervisors approved the continuance of the emergency for this project.
Summary of Request:
Public Contract Code Section 22050(a)(1) defines the conditions under which the Board may take emergency action to issue contracts without following the competitive bidding requirements set forth elsewhere in the Public Contract Code. In addition to the findings and resolution adopted at the August 29, 2023, meeting, the Board must review the emergency action at each regularly scheduled meeting until the action is terminated. The emergency in this case is the deteriorated roof structure of the Agriculture and Farm Advisor building and the emergency action was the award of the contract which will continue until the work is completed.
At this time the Contract has been awarded and the contractor has begun work. Because the emergency has not yet been resolved, it continues to exist and there is a need to continue with this contract in order to resolve the conditions causing the emergency.
Alternative Action/Motion:
Provide direction to staff.
Strategic Plan Priority Designation: A Prepared and Resilient County
Supervisorial District: District 2
Vote Requirement: 4/5ths
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: CI 1710 |
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current f/y cost: $400,000 |
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budget clarification: There are no specific costs associated with the continuation of the emergency. |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: N/A
CEO Liaison: Tony Rakes, Acting Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: March 12, 2024 |
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