To: Board of Supervisors
From: Transportation
Meeting Date: May 25, 2021
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Department Contact: |
Howard N. Dashiell |
Phone: |
463-4363 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 30 min |
Agenda Title:
title
Discussion and Possible Action Including Adoption of Resolution Authorizing Department of Transportation to Award, for an Amount Greater Than Previously Authorized, Department of Transportation Contract Number 200055 for the Reconstruction and Widening of East Side Potter Valley Road, County Road 240, Milepost 5.58 to 6.37 (Potter Valley Area)
(Sponsor: Transportation)
End
Recommended Action/Motion:
recommendation
Adopt Resolution authorizing Department of Transportation to award, for an amount greater than previously authorized, Department of Transportation Contract Number 200055 for the reconstruction and widening of East Side Potter Valley Road, County Road 240, Milepost 5.58 to 6.37 (Potter Valley Area); and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Minute Order (September 12, 2000), the Board of Supervisors (BOS) approved the East Side Potter Valley Road Reconstruction and Widening Project as the sole project to receive 2000 State Transportation Improvement Program (STIP) Augmentation funding, in the amount of some $3.82 million. By Resolution Number (No.) 00-202 (October 24, 2000), BOS approved Department of Transportation (DOT) Agreement No. 990099 with Rau and Associates, Inc., for project engineering, design, and environmental studies. By Resolution No. 21-047 (April 6, 2021), BOS approved the advertisement and award of DOT Contract No. 200055 at an estimated cost of $3,500,000.
Summary of Request:
DOT has prepared, through consultant Rau and Associates, Inc., construction plans, specifications, estimates and contract documents for the reconstruction and widening of about four miles of East Side Potter Valley Road, and has completed the environmental, right of way and utility phases at a cost of $5,128,729. Phase I of this project, DOT Contract No. 200055, includes the reconstruction, widening, and re-alignment of approximately 0.75 miles of road surface within the Mendocino County Maintained Road System, at an estimated average cost of $4.67M per mile when completed, on East Side Potter Valley Road, County Road (CR) 240, from milepost (M.P.) 5.58 to M.P. 6.37. This project is to be funded primarily with $3,150,000 in 2020/21 STIP funds. Bids were opened for this project on May 18, 2021, with the lowest responsive, responsible bidder being Ghilotti Construction Company, Inc. (Ghilotti), of Santa Rosa, California, with a base bid amount of $4,221,020.76, which is higher than the previously authorized estimate of $3,500,000. The base bid, plus bid additive 1 at $422,746.80, and bid additive 2 at $578,968.00, came to a total bid amount of $5,222,735.56. DOT will be receiving $918,129.17 in funds through the Coronavirus Response & Relief Supplemental Appropriations Act (CRRSAA), that can be used for future on-system road projects. Although DOT is unable to use these funds on this project, DOT is planning on using the CRSSAA funds for the local share of the Ackerman Creek Bridge Replacement Project. The additional funds needed above the $3,150,000 in STIP funds could be funded by using up to $918,129.17 from the Road Fund that had been planned for the local share of Ackerman (but now using CRSSAA funds), plus either General Fund and/or PG&E settlement funds, or the Road Fund. DOT is requesting authorization for award of the base bid, and will bring an item to the Board at the June 22, 2021 meeting for discussion and possible authorization for the award of the bid additives. DOT requests and recommends the Board authorize the Director of Transportation to award, for an amount greater than previously authorized, DOT Contract No. 200055 to Ghilotti in the amount of $4,221,020.76, for the base bid, for the Reconstruction and Widening of East Side Potter Valley Road, and to utilize the additional funds in the amount of $1,071,020.76 from the Road Fund, including up to $918,129.17 that had been planned for the local share of Ackerman (but now using CRSSAA funds).
Alternative Action/Motion:
Reject all bids and request delay of project with the hope of finding additional funds (and risk losing $3,150,000 in STIP funds already allocated).
Supervisorial District: District 1
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: STIP, General Fund (PG&E Settlement), Road Fund (Budget Unit 3041) |
budgeted in current f/y: Yes |
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current f/y cost: $300,000 (Estimated Cost) |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: N/A |
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budget clarification: FY 21/22: $3,921,020.76 |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Adopted |
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Date: May 28, 2021 |
Executed Item Type: Resolution Number: 21-077 |
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