TO: Board of Supervisors
FROM: Executive Office
MEETING DATE: April 10, 2018
DEPARTMENT CONTACT:
Doug Anderson
PHONE:
707-234-6054
DEPARTMENT CONTACT:
Steve Dunnicliff
PHONE:
707-463-4441
ITEM TYPE: Consent Agenda
TIME ALLOCATED FOR ITEM: N/A
AGENDA TITLE:
title
Discussion and Possible Action Including Approval of Letter Rejecting All Bids for the Teen Room and Conference Room Remodel Projects at the Ukiah Library (Bid Number 03-18), and Direction to Staff to Evaluate Cost Saving Alternatives with the Library Staff and Rebid the Project
(Sponsor: Executive Office)
End
RECOMMENDED ACTION/MOTION:
recommendation
Approve letter rejecting all bids for the Teen Room and Conference Room Remodel Projects at the Ukiah Library (Bid Number 03-18); authorize Chair to sign same; and direct staff to evaluate cost saving alternatives with the Library staff and rebid the project.
End
PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:
Board approval of the 2017-2018 fiscal year budget included funding for CI 839, "Ukiah Library Meeting Room Remodel" in the amount of $35,000 and CI 772, "Ukiah Library Teen Room Remodel and Leak Repair" in the amount of $20,000 in Budget Unit 1710 Capital Improvements.
SUMMARY OF REQUEST:
In January of 2018 the Facilities and Fleet Division issued plans and specifications for the "Teen Room and Conference Room Remodel at the Ukiah Library" using informal bidding procedures for projects under $175,000 with bids due on February 22, 2018. On that date, only one bid was received, in the amount of $350,471, which was more than double the highest estimates. Given the funding available to the Library and the fact that informal bidding procedures were followed based on cost estimates, the County is not able to award on the basis of this bid. Facilities Staff is working with Library Staff to modify the project scope and specifications and prepare revised drawings for re-bid in the near future. The Executive Office, Facilities a...
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