To: Board of Supervisors
From: Executive Office
Meeting Date: April 14, 2020
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Department Contact: |
Carmel J. Angelo |
Phone: |
463-4441 |
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Department Contact: |
Darcie Antle |
Phone: |
463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Amendment to County Policy No. 18, Travel and Meal Policy, to Expand Approval Authorities, Travel Advances and Exemptions
End
Recommended Action/Motion:
recommendation
Approve Amendment to County Policy No. 18, Travel and Meal Policy, to expand approval authorities, travel advances,and exemptions.
End
Previous Board/Board Committee Actions:
The Board of Supervisors took action to amend Policy No. 18 most recently on September 19, 2017. On the Board of Supervisors meeting, the District Attorney presented an item that requested approval of disbursement of funds for Travel Reimbursement to District Attorney employees (DA budget 2070, account string 862253 (Travel and Transportation Out of County) for expenses incurred while attending pre-approved training/travel request authorized by the District Attorney.
Summary of Request:
The Board of Supervisors has the sole authority to amend and/or take action to waive provisos within said policy. On today’s agenda, the Board is being requested to again approve disbursement of funds related to travel for District Attorney employees that total that total $3,792.25 and date back to January 2020. Additionally, the Sheriff’s Office has expressed concern (refer to attached memo from Undersheriff Brewster) related to travel advancement requests for Sheriff’s Office employees to attend mandatory trainings, many of said trainings are for over a week and upwards to a month in duration. Based upon language in the current Mendocino County Policy No. 1, Travel and Meal Policy, the Auditor-Controller’s Office were unable to process claims submitted for reimbursement submitted by District Attorney employees; additionally, the Auditor-Controller’s Office were unable to grant the request made by the Sheriff’s Office for per diem travel advancements for employees attending mandatory training.
Given the recent issues associated with the current Policy resulting in undue financial hardships placed upon District Attorney and Sheriff’s Office employees, it is requested that the Board of Supervisors approve the proposed revisions to Policy No. 18.
Alternative Action/Motion:
Do not approve and provide alternate direction.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: <https://www.mendocinocounty.org/government/executive-office/policy-manual>
Fiscal Details:
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source of funding: n/a |
budgeted in current f/y: N/A |
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current f/y cost: n/a |
if no, please describe: |
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annual recurring cost: n/a |
revenue agreement: N/A |
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budget clarification: n/a |
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved with Modification |
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Date: April 15, 2020 |
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